Meeting Minutes
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
9:30 AM April 4, 2024
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '24'
X Treasurer Ross ‘25’
X Secretary Ceisel '25'
Board Members
X Christine Sullivan '24'
X Tom Hudson ‘24’
1. CALL TO ORDER: Meeting was called to order by acting President McGowan at 9:30 A.M.
2. SECRETARY REPORT: Acting Secretary Ceisel provided the Board Meeting Minutes from the January 31, 2024, for review. Acting President McGowan moved to approve the minutes. Seconded by Acting Treasurer Ross. All ayes. The minutes were adopted.
3. TREASURER’S REPORT: Acting Treasurer Ross provided the board with an update on accounts: 23 homeowners have outstanding 2024 balances, 4 of those were already in collections. Board discussed mailing overdue balance notices. Acting Treasurer Ross moved to mail the notices out this April 6th, 2024. Seconded by Acting President McGowan. All ayes. Motion approved.
Acting Treasurer Ross noted that the HOA continues to contribute to savings in the CD and earning interest. Acting Treasurer Ross noted that the projected estimate for total fence replacement should be accrued on time.
Board began to discuss beautification projects for this year and costs, including the bi-annual mulching. Acting President McGowan noted he will request this year’s estimate for mulching from Balanced Environments.
4. PRESIDENT’S REPORT: Acting President McGowan provided updates on contracts and noted that the pond service was discontinued last year without notice. Acting President McGowan noted the company was bought out by a larger company and accidentally discontinued this HOA’s service during transition. Acting President McGowan reported that the previous year’s payments will be credited to this year.
Acting President McGowan reported a request was made to repair fence along Washington to the west of Old Walnut Circle, and when the contractor was repairing fence, it was noted that additional repairs were needed east of Old Walnut Circle as well. Acting Treasurer Ross moved to approve the fence repairs. Seconded by Board Member Hudson. All ayes. Motion approved
5. OLD BUSINESS: Board noted that the solar lights at the Timberwoods monuments are working well. Acting President McGowan moved to disconnect electricity from the monuments. Seconded by Board Member Hudson. All ayes. Motion approved.
Acting Treasurer Ross and Board Member Sullivan noted they are working on securing the contract with the survey crew and making payment. Board reviewed additional options for installation and agreed to pass on additional options.
6. NEW BUSINESS: Discussed election of board positions for 2024. Reviewed main duties of each position. Board voted and approved the following board member positions to be retained: President – Kevin McGowan and Secretary – Angela Ceisel. Acting Treasurer Ross nominated Christine Sullivan for treasurer. Acting President McGowan moved to approve the nominated candidates. Seconded by Acting Secretary Ceisel. All ayes. Motion approved.
6. ADJOURNMENT: President McGowan made a motion to adjourn the meeting at 10:02 A.M. Seconded by Secretary Ceisel. All ayes. Motion approved.
Submitted by,
Angela Ceisel
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
6:00 PM January 31, 2024
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '22'
X Treasurer Ross ‘23’
X Secretary Ceisel '23'
Board Members
X Christine Sullivan '22'
X Tom Hudson ‘23’
1. CALL TO ORDER: Meeting was called to order by President McGowan at 6:00 P.M.
2. SECRETARY REPORT: Secretary Ceisel provided the Board Meeting Minutes from the November 6, 2023, for review. President McGowan moved to approve the minutes. Seconded by Secretary Ross. All ayes. The minutes were adopted.
3. TREASURER’S REPORT: Treasurer Ross provided the board with an update on accounts.
Expenditures for 2023 within budget; Ross noted we will not need to change annual assessment to cover additional expenses for upcoming fence replacement.
4. PRESIDENT’S REPORT: President McGowan noted that the letter dated 6.12.23, from Village of Gurnee, for board to review, noting citations for landscape improvements and a muskrat issue by a pond has been resolved. President McGowan noted that three additional landscape improvements that were approved by the board, removing dead trees and shrubs, have been completed. President McGowan reported that an updated fence replacement estimate showed an increase in cost of $3,850 from $75,000 to a new estimated cost of $78,850. President McGowan noted that the board vacancy has been filled by Tom Hudson. President McGowan reported a homeowner had cleared branches hanging over on their property and left it on HOA property. President McGowan reported another homeowner reported grass clippings in the HOA pond, however President McGowan noted that the Gurnee Park District adjusted their mowing to limit that impact.
5. OLD BUSINESS: Secretary Ceisel noted that solar lights have been installed for the front Timberwoods monuments. The board noted that these lights may not be working as well as expected. Board discussed looking further into these issues before cutting of electricity.
Board Member Sullivan noted the board has received quotes from a surveyor company. Board reviewed estimated costs. Treasurer Ross moved to move forward with surveyor and put stakes clearly marking lot lines. Second by Board Member Hudson. All Ayes. Motion approved.
President McGowan provided update noting that no letters have been sent regarding declaration violations.
6. NEW BUSINESS: Board discussed roles during upcoming annual meeting. Discussed potential need for more proxies or increased attendance.
President McGowan noted the board responded to a request to remove debris from private property neighboring HOA property. President McGowan noted the board followed the advice of previous legal counsel that the board cannot remove fallen debris on private property.
6. ADJOURNMENT: President McGowan made a motion to adjourn the meeting at 6:16 P.M. Seconded by Treasurer Ross. All ayes. Motion approved.
Submitted by,
Angela Ceisel
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
6:30 PM November 6, 2023
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '22'
X Treasurer Ross ‘23’
X Secretary Ceisel '23'
Board Members
X Christine Sullivan '22'
X Tom Hudson ‘23’
1. CALL TO ORDER: Meeting was called to order by President McGowan at 6:37 P.M.
2. SECRETARY REPORT: Secretary Ceisel provided the Board Meeting Minutes from the June 28, 2023, for review. Treasurer Ross moved to approve the minutes. Seconded by Sullivan. All ayes. The minutes were adopted.
3. TREASURER’S REPORT: Treasurer Ross provided the board with an update on accounts. Treasurer Ross noted 4 accounts in arrears were turned over to collections previously. Treasurer Ross noted past due balances continue to be recovered. Treasurer Ross noted lawn maintenance, pond maintenance, and insurance bills have all been paid.
4. PRESIDENT’S REPORT: President McGowan noted that the letter dated 6.12.23, from Village of Gurnee, for board to review, noting citations for landscape improvements and a muskrat issue by a pond has been resolved. President McGowan noted that three additional landscape improvements that were approved by the board, removing dead trees and shrubs, have been completed. President McGowan reported that an updated fence replacement estimate showed an increase in cost of $3,850 from $75,000 to a new estimated cost of $78,850. President McGowan noted that the board vacancy has been filled by Tom Hudson. President McGowan reported a homeowner had cleared branches hanging over on their property and left it on HOA property. President McGowan reported another homeowner reported grass clippings in the HOA pond, however President McGowan noted that the Gurnee Park District adjusted their mowing to limit that impact.
5. OLD BUSINESS: Secretary Ceisel noted that solar lights have been installed for the front Timberwoods monuments. The board noted that these lights may not be working as well as expected. Board discussed looking further into these issues before cutting of electricity.
Board Member Sullivan noted the board has received quotes from a surveyor company. Board reviewed estimated costs. Treasurer Ross moved to move forward with surveyor and put stakes clearly marking lot lines. Second by Board Member Hudson. All Ayes. Motion approved.
President McGowan provided update noting that no letters have been sent regarding declaration violations.
6. NEW BUSINESS: Board discussed plans for 2024 Annual HOA Meeting. Planned for virtual meeting on February 5th, 2024 at 7:00pm. Planned for annual meeting mailing to be sent in December with initial notice regarding fence replacements plans.
Board began to discuss sending letter to homeowners regarding violations related to procedures and fencing issues.
6. ADJOURNMENT: Treasurer Ross made a motion to adjourn the meeting at 7:10 P.M. Seconded by Board Member Sullivan. All ayes. Motion approved.
Submitted by,
Angela Ceisel
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
9:00 AM June 28, 2023
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '22'
X Treasurer Ross ‘21’
X Secretary Ceisel '21'
Board Members
X Christine Sullivan '22'
1. CALL TO ORDER: Meeting was called to order by President McGowan at 9:05 A.M.
2. SECRETARY REPORT: Secretary Ceisel provided the Board Meeting Minutes from the February 15, 2023, for review. President McGowan moved to approve the minutes. Seconded by Treasurer Ross. All ayes. The minutes were adopted.
3. TREASURER’S REPORT: Treasurer Ross provided the board with an update on accounts. Treasurer Ross noted of Timberwoods’ 158 homeowners, 151 accounts are fully paid, 4 are still in collections from previous years, 3 were issued the original dues bill (due by 2/28/23) and dues plus late payment bill (due by 5/25/23). Treasurer Ross moved to send these 3 accounts to collections. Seconded by Secretary Ceisel. All ayes. Motion approved.
Treasurer Ross noted lawn maintenance, pond maintenance, and insurance bills have all been paid.
4. PRESIDENT’S REPORT: President McGowan provided letter dated 6.12.23, from Village of Gurnee, for board to review, noting citations for landscape improvements and a muskrat issue by a pond. Planned to find service for muskrat removal. Planned to get bid from Balanced Environments regarding overgrown vegetation and clean up after muskrat is removed.
President McGowan provided drafts letters to the board’s attorney (David M. Bendoff from KSN) regarding violations as well as draft letter to homeowner who violated HOA declarations by hiring a firm to remove trees from outlot H. Planned to seek advice of attorney and ask them to review letter for homeowner.
5. OLD BUSINESS: President McGowan provided the board with an update regarding lighting at monuments at Washington entrance that have gone out. Planned to look into alternative lighting options that are more cost-effective and environmentally friendly.
President McGowan provided update on possible property boundary violations on HOA property. Planned to get information and pricing from surveyor company.
6. NEW BUSINESS: President McGowan noted that Corey Barker has vacated his position on the board as he moved out of the neighborhood. Treasurer Ross noted homeowner Tom Hudson was interested in completing Barker’s term on the board. President McGowan moved to extend director position to Tom Hudson. Second by Secretary Ceisel. All Ayes. Motion approved.
President McGowan noted need to get updated estimate on total fence replacement along Washington and Almond in future. Planned to get updated estimate.
Discussed possible areas for landscape improvements this year. Planned to get bids from Balanced Environments for various areas in need of clean up and tree removal.
6. ADJOURNMENT: Treasurer Ross made a motion to adjourn the meeting at 9:40 A.M. Seconded by Board Member Sullivan. All ayes. Motion approved.
Submitted by,
Angela Ceisel
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
9:30 AM February 15, 2023
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '22'
X Treasurer Ross ‘21’
X Secretary Ceisel '21'
Board Members
X Corey Barker ‘22’
X Christine Sullivan '22'
1. CALL TO ORDER: Meeting was called to order by Acting President McGowan at 9:35 A.M.
2. SECRETARY REPORT: Acting Secretary Ceisel provided the Board Meeting Minutes from the January 27, 2023, for review. Acting President McGowan moved to approve the minutes. Seconded by Acting Treasurer Ross. All Ayes. The minutes were adopted.
3. OLD BUSINESS: Acting President McGowan provided the board with an update regarding a homeowner’s concern with a fallen tree limb on their property and the HOA’s response denying their request to remove it. Acting President McGowan noted he attempted to find record of previous tree removal and found none. Board agreed that previous decision remains.
4. NEW BUSINESS:
Discussed election of board positions for 2023. Reviewed main duties of each position. Board voted and approved the following board member positions to be retained: President – Kevin McGowan, Secretary – Angela Ceisel, and Treasurer – Carl Ross.
Discussed goals for 2023. Planned to do a spring walk through of the neighborhood to identify any areas of need. Planned to organize Community Clean Up Day. Planned to get new estimate for fence replacement to have better idea of how much money is needed. Planned to consider new options for lighting HOA monuments at Washington entrance.
5. TREASURER REPORT: Treasurer Ross provided the board with an update on HOA budget and plans for presenting at the annual meeting.
6. ADJOURNMENT: President McGowan made a motion to adjourn the meeting at 9:55 A.M. Seconded by Board Member Sullivan. All ayes. Motion approved.
Submitted by,
Angela Ceisel
TIMBERWOODS HOMEOWNERS BOARD MEETING MINUTES
9:30 AM January 27, 2023
ZOOM CONFERENCE
GURNEE, ILLINOIS 60031
Officers
X President McGowan '22'
X Treasurer Ross ‘21’
X Secretary Ceisel '21'
Board Members
X Corey Barker ‘22’
______ Christine Sullivan '22'
1. CALL TO ORDER: Meeting was called to order by President McGowan at 9:34 A.M.
2. SECRETARY REPORT: Secretary Ceisel provided the Board Meeting Minutes from the November 18, 2022, for review. Treasurer Ross moved to approve the minutes. Seconded by Board Member Barker. All Ayes. The minutes were adopted.
3. OLD BUSINESS: President McGowan provided the board with an update regarding a homeowner’s concern with a fallen tree limb on their property and the HOA’s response denying their request to remove it. President McGowan noted he attempted to find record of previous tree removal and found none. Board agreed that previous decision remains.
4. NEW BUSINESS: Discussed plans for upcoming Annual HOA Meeting. Board agreed to run the meeting virtually with a proposed date of February 6, 2023, at 7:00pm. Discussed board members roles during annual meeting. Secretary Ceisel will remind homeowners to submit proxies as soon as possible if they will not be attending the meeting.
5. TREASURER REPORT: Treasurer Ross provided the board with an update on HOA budget and plans for presenting at the annual meeting.
6. ADJOURNMENT: President McGowan made a motion to adjourn the meeting at 9:56 A.M. Seconded by Barker. All ayes. Motion approved.
Submitted by,
Angela Ceisel